Using the Material Receipt｜Purchasing Manual

The Material Receipt records goods/materials received from vendors. It uses the same M_InOut table as the Shipment but is distinguished by the inbound movement type (MovementType = 'V+'). On completion, warehouse stock increases.

What you can do

• Record receipts from vendors
• Automatically increase inventory (on completion)
• Match against the Purchase Order (quantity / product)
• Match against the Vendor Invoice
• Manage receiving inspection
• Record lot / serial numbers

Window layout

🖥️ Interactive layout: View the full tab/field layout of the Material Receipt window (HTML), auto-generated from AD metadata. Note: on a Japanese iDempiere instance the on-screen field labels are in Japanese.

📖 Overview: See the Purchasing business-flow overview as well.

graph TD
    T1["Material Receipt (M_InOut) - 47 fields"]
    T2["Receipt Line (M_InOutLine) - 27 fields"]
    T3["Confirmation (M_InOutLineConfirm)"]
    T4["Attribute (M_InOutLineMA)"]
    T5["Match PO (M_MatchPO)"]
    T6["Match Invoice (M_MatchInv)"]
    T1 --> T2
    T2 --> T3
    T2 --> T4
    T2 --> T5
    T2 --> T6

Material Receipt (M_InOut) - 47 fields Receipt Line (M_InOutLine) - 27 fields Confirmation (M_InOutLineConfirm) Attribute (M_InOutLineMA) Match PO (M_MatchPO) Match Invoice (M_MatchInv)

Tab	Table	Role
Material Receipt	M_InOut	Header (vendor, warehouse, date, etc.)
Receipt Line	M_InOutLine	Product / quantity lines
Confirmation Line	M_InOutLineConfirm	Inspection-confirmation lines
Attribute	M_InOutLineMA	Lot / serial attribute info
Match PO	M_MatchPO	Match status with the PO
Match Invoice	M_MatchInv	Match status with the vendor invoice

📌 Note: For lot-managed products, entering the Attribute tab is required for inventory management.

Basic procedure

graph TD
    A[New] --> B[Enter header: doc type, date, warehouse]
    B --> C{Has PO?}
    C -->|Yes (recommended)| E[Select the PO - vendor auto-fills]
    C -->|No| F[Enter vendor manually]
    E --> G[Save]
    F --> G
    G --> H[Create lines from PO, or enter manually]
    H --> I[Confirm/adjust received qty]
    I --> J[Lot/serial: enter on Attribute tab]
    J --> K[Document Action - Complete]
    K --> L[Stock increases, PO updated, match created]

Has PO? Yes (recommended) Enter header: doc type, date, warehouse Select the PO - vendor auto-fills Enter vendor manually Create lines from PO, or enter manually Confirm/adjust received qty Lot/serial: enter on Attribute tab Document Action - Complete Stock increases, PO updated, match created

💡 Tip: Create lines from expands the PO’s outstanding quantity automatically. For partial receipts, adjust to the actual received quantity before completing.

How to access

Open Purchasing > Material Receipt (Standard) from the menu.

📌 Note: The Material Receipt shares the M_InOut table with the Shipment; MovementType = 'V+' (inbound from vendor) distinguishes it as purchasing.

Creating from a PO (recommended)

1. Click New.
2. Enter the header:
   • Document Type: Material Receipt.
   • Order: the source PO (vendor auto-fills).
   • Movement Date, Warehouse.
3. Click Save.
4. Use Create lines from to import the PO lines.
5. Confirm/adjust the received quantity.
6. Use Document Action → Complete.

Completing performs, automatically:

• Inventory increase
• Update of the PO’s received quantity
• Creation of the PO-match record

⚠️ Note: Completing a receipt increases stock immediately. Void reverses it; if already matched to an invoice, process the invoice side first.

Manual entry

You can create a receipt without a PO (manual vendor/product/quantity). You can later link (match) it to a PO or invoice via the Matching form — useful for emergency receipts.

Field reference

Material Receipt tab (header)

Field	Type	Description
Document Type	Select	Material Receipt
Order	Search	Linked Purchase Order
Movement Date	Date	Receipt date (inventory-movement date)
Account Date	Date	Accounting posting date
Business Partner	Search	Vendor
Warehouse	Select	Receiving warehouse

Receipt Line tab

Field	Type	Description
Product	Search	Product received
Movement Quantity	Quantity	Received quantity
Locator	Select	Storage location
Attribute Set Instance	Select	Lot / serial number
Order Line	Search	Linked PO line

FAQ

Q. Can I make a partial receipt?

Yes. Record only part of the ordered quantity and complete; receive the rest later.

Q. What if the received and ordered quantities differ?

Check the difference on the Match PO tab, or manage 3-way matching via Purchasing > Matching.

⚠️ Note: Over-receipt (received > ordered) raises a warning at matching time; confirm with the vendor whether to amend the order or the receipt.

Q. How do I cancel a receipt?

Void returns the stock and restores the PO’s received quantity.

Position in the business flow

graph TD
    A[Purchase Order] -->|receive| B[Material Receipt]
    B -->|match| C[Vendor Invoice]
    B -->|update| D[Inventory Ledger]

Purchase Order Material Receipt Vendor Invoice Inventory Ledger

Related pages

• Purchase Order
• Vendor Invoice

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